Furniture Inventory List Before Loading in Jeddah

For each item: a serial number, the name, the room, the approximate size if it is large, its condition before the move, whether it needs dismantling or special packing, and notes. Add an empty column to tick at unloading. Al Ostoura is a furniture moving company in Jeddah covering every district, with the details on the home page.

You do not need complicated software; a simple table on paper or on your phone is enough.

Start with a list of rooms: master bedroom, children rooms, living room, majlis, kitchen, bathroom, storage, balcony and roof. Each room gets its own table so items do not get mixed.

Dividing by rooms also makes box numbering and placement in the new home easier.

Write down beds, wardrobes, sofas, tables, the fridge, the washing machine and so on. These pieces determine the truck size and crew, so they come first in the list.

Note the approximate size of oversized pieces and whether they fit through the door and elevator.

Be honest: intact, small scratch on the side, broken leg, faded color, loose door. These notes protect you later because they prove the condition before the move.

It helps to photograph items with defects so the picture becomes a reference.

Create a special section for glass, mirrors, ornaments, electronics and chandeliers. These pieces need special packing and placement in the truck, and the crew must know they exist.

You can add a rough note of their sentimental or material value to set priorities.

Estimate the number of boxes of clothes, kitchenware, books and tools for each room, even roughly. The goal is for the crew to know the packing materials and load size required.

If you pack yourself, number each box and note its contents briefly.

Mark the pieces that need taking apart: beds, large wardrobes, bookcases, fitted kitchens and dining tables. These need a carpenter and affect time and cost.

A useful note: has the piece been taken apart and rebuilt before? It may be weaker.

Write down what you will sell, donate or leave behind, so it is not loaded by mistake and you do not pay to move what you do not need.

Put a clear sign on those pieces in the house.

Give each large piece a number in the list and stick a paper with that number on it. Do the same for boxes. At unloading, matching numbers shows whether everything arrived.

Choose a simple numbering system that everyone understands.

Send the list and photos to the company before the date so it can build the written quote and decide the number of workers and trucks. Small changes before the date are easier than changes on moving day.

For a big house a survey completes the list.

Before starting, the supervisor goes through the list with you and matches it to the actual pieces. Any differences are corrected on the spot, and both sides confirm by signature or photos on WhatsApp.

This review takes minutes and saves hours of argument.

On arrival the crew matches the unloaded pieces against the list, and you inspect the large and fragile pieces. Any damage or shortage is recorded immediately with a photo and a note.

Do not postpone the check to the next day, when linking damage to the move becomes harder.

Example line: No. 12 · three-door wooden wardrobe · master bedroom · condition: intact with a small scratch on the right side · needs dismantling · note: inner mirror needs protection.

Repeat the same format for the rest of the items and keep a copy with the photos.

Forgetting small rooms, the storage room and the balcony, not recording wall-mounted items, ignoring item condition, not mentioning the floor and elevator, and not updating the list after adding new pieces.

Review the list a day before the date to make sure it is complete.

The written quote is built on the inventory: the more accurate the inventory, the clearer the quote. If the inventory changes after the quote, it is fair for the quote to change only by the amount of the change.

That is why we encourage you to send the inventory early and update it with any change.

Small apartments need a short list and photos. Villas and big houses need a table per floor, a section for annexes and storage, and usually a survey.

The bigger the house, the more important an organised inventory becomes.

Write the type of appliance, its condition, whether it works, and whether it needs disconnecting or a technician to reinstall, as with air conditioners, washers and fridges. Record serial numbers if you can.

This helps with insurance or when you need warranty service.

Write down what stays with you: documents, jewelry, medicines, cash and small valuable devices. That way they are not in the truck load or in the company responsibility.

Putting them in one distinctive bag makes them easy to keep safe.

You can use a notes app or a spreadsheet, and film each room in a short video while naming the items. Share the file with the company and a family member.

A digital copy is easy to update and does not get lost.

With a signed list and photos it is easy to prove the condition of items before the move, and each side responsibility is clearer under what you agreed in the written quote. The list does not replace the written agreement but supports it.

Keep a copy of the list and photos for some time after the move is finished.

If the house is big or crowded, has many fragile pieces, or you are short of time, the company can send a supervisor to prepare the inventory with you during the survey.

This saves your time and gives a more accurate quote.

Did you record all rooms? Did you mention the floor and elevator? Did you classify fragile items? Did you mark what needs dismantling? Did you number the pieces? Did you send the list to the company?

If the answers are yes, you are ready for the packing stage.

Small items such as chargers, tools, toys and accessories are what get lost most. Do not list them one by one; put them in numbered boxes by room and record the number of boxes and a general description such as miscellaneous household tools or kids toys.

A first-night box with essentials such as medicine, tissues, cups, chargers and simple clothes will make your first day easier.

If time is short, order the inventory by priority: large and heavy pieces first, then fragile and valuable, then appliances, then boxes. That way the most important information reaches the company even if the rest is incomplete.

You can finish the details the next day or during packing.

On loading day you may find a piece that was not recorded or one that is no longer there. Do not worry; the supervisor corrects the list with you immediately, and the difference is noted in the quote if it affects time or numbers.

Transparency at this moment keeps trust and prevents surprises later.

Do not try to finish in one sitting; give each room half an hour, start at the door and move clockwise so no corner is missed, and ask a family member to read items aloud while you write.

When finished, read the list once more against the rooms to make sure there are no gaps.

Keep the list and photos in a folder on your phone or email for several weeks after the move, as you may need them to check a piece, for insurance or for reassembly. Once you are sure everything is fine, keep them as a reference for the next move.

If you want a ready template, ask us and we will send it.

We send you a simple inventory template, review your list and photos, prepare a written quote based on them, and the supervisor matches the list with you on loading and unloading day.

Call 0566300558 or message us on WhatsApp to begin.